PRIVACY POLICY

A LEGAL DISCLAIMER

The Upscale Gladiators Football League (“we,” “our,” “us,” or “the League”) is committed to protecting the privacy and personal information of our players, parents/guardians, coaches, staff, volunteers, and website visitors. This Privacy Policy explains what information we collect, how we use it, and the rights you have regarding your personal data.

1. Information We Collect

We may collect the following types of information:

A. Personal Information

Name
Date of birth or age
Address
Email address
Phone number
Emergency contact information
Parent/guardian information (if applicable)
Player registration details
Payment and billing information
Coaching/staff applications

B. Health & Safety Information

Medical conditions or allergies voluntarily provided for safety purposes
Injury reports
Emergency contact details

C. Media & Communications

Player photos and videos
Team or game highlights
Social media tags and interactions

D. Website & Digital Data

IP address
Browser and device type
Cookies and usage analytics
Form submissions

2. How We Use Your Information

We use collected information to:

Register players and manage participation in the League
Communicate schedules, updates, notifications, and announcements
Process payments and maintain financial records
Ensure safety and respond to medical needs
Coordinate coaching, volunteering, and staff functions
Promote the League through photos, videos, and game content
Improve website functionality and user experience
Comply with legal and insurance requirements

3. Sharing of Information

We do not sell or share personal information for commercial purposes. We may share information only with:

Coaches and team staff for operational and safety purposes
Volunteers or personnel assisting with games, practices, or events
Third-party service providers (payment processors, website hosting, scheduling platforms)
Insurance companies for injury claims
Law enforcement or legal authorities when required by law
Media outlets only with consent for promotional features

All third-party partners are required to maintain appropriate confidentiality and security protocols.

4. Photos, Videos & Media Use

By participating in Upscale Gladiators Football League programs and events, you may grant permission for:

Team photos
Game footage
Highlight reels
Social media posts
Website or promotional materials

If you prefer that your or your child’s image not be used, you may submit a written request to us at any time.

5. Data Protection & Security

We implement reasonable safeguards to protect personal information, including:

Secure website and payment systems
Limited internal access based on role
Encrypted data storage where applicable
Regular review of privacy practices

However, no system can guarantee 100% security, and users understand that some risk exists when transmitting data online.

6. Retention of Information

We retain information only as long as necessary for:

League operations
Legal obligations
Recordkeeping and safety purposes

When information is no longer required, we securely delete or anonymize it.

7. Children’s Privacy

For youth leagues, we collect information only with parent/guardian consent.
We do not knowingly collect or store data from children under 13 without verifiable parental permission, in compliance with COPPA (Children’s Online Privacy Protection Act).

8. Your Privacy Rights

Depending on your state or location, you may have the right to:

Access the personal data we hold about you
Request corrections or updates
Request deletion of personal information (subject to legal limitations)
Opt-out of photo or media use
Opt-out of marketing communications

Requests can be submitted using the contact information below.

9. Cookies & Tracking Technologies

Our website may use:

Cookies
Web beacons
Analytics tools (e.g., Google Analytics)

10. Changes to This Policy

We may update this Privacy Policy from time to time. The “Effective Date” at the top will indicate when the most recent changes were posted.